Vacancies for two Assistant General Secretaries 2013–2015

Pursuant to the Industrial Relations Act 1996, Mr Neale Dawson, Principal Solicitor, NEW Law Pty Ltd, will be the Returning Officer for the by-election of Assistant General Secretary (Schools) and Assistant General Secretary (Communications and Administration) of the NSW Teachers Federation for 2013–2015.

The Assistant General Secretary (Schools) and Assistant General Secretary (Communications and Administration) will hold office for the remainder of the triennium commencing on Saturday September 13, 2014.

Nominations

Nominations are hereby invited for the following positions:

  • Assistant General Secretary (Schools) (1 to be elected)
  • Assistant General Secretary (Communications and Administration) (1 to be elected)

Candidates must be financial members of the Federation as at Wednesday, September 3, 2014 and must be nominated by at least two financial members of Federation.

A candidate may complete a statutory declaration in support of candidature which will be forwarded to the Administrative Officers Committee for consideration and compiled and distributed with the ballot paper. The statutory declaration should be no more than 400 words. The candidate’s statement should be typed in no less than a 10-point font and affixed within the box.

As well, the candidate must provide a word file as an attachment to an email sent to reception@newlaw.com.au marked to the attention of the Returning Officer. This file will be used to print candidate statements on information sheets provided to voters.

The Administrative Officers Committee is required by Federation Rules to give a report to the Federation Council on Saturday September 13, 2014.

Nomination forms and statutory declarations in support of candidature are available from Mr Neale Dawson, Returning Officer, NEW Law Pty Ltd, 50 O’Dea Avenue, Waterloo, NSW 2017, telephone (02) 8595 1295 or from the NSW Teachers Federation, 23-33 Mary Street, Surry Hills NSW 2010, telephone (02) 9217 2100, fax (02) 9217 2470.

Close of nominations

Nominations and Statutory Declarations in support of candidature must be received by the Returning Officer not later than noon on Wednesday, September 3, 2014. They may be hand-delivered, posted, emailed or faxed to The Returning Officer, NEW Law Pty Ltd, 50 O’Dea Avenue, Waterloo NSW 2017, telephone (02) 8595 1295, fax (02) 9662 1202, email reception@newlaw.com.au.

Any defects in a nomination or statutory declaration in support of candidature must be rectified by the candidate prior to the close of nominations at noon on Wednesday, September 3, 2014. Any candidate wishing to withdraw his/her nomination must do so in writing, to be received by the Returning Officer not later than 11am on Thursday September 4, 2014.

Should more than the required number of nominations be received for each or any position, a draw will be conducted to determine the order of candidates’ names on the ballot paper at NEW Law at 11am, Thursday September 4, 2014. Candidates or their representatives are invited to witness the draw.

Voting

Any ballot will be conducted at the Federation Council on Saturday, September 13, 2014. As per the Federation Rules each candidate will have the opportunity to address the Council by way of a three-minute speech.

The method of voting to be observed for this election will be exhaustive preferential. All squares must be numbered.

Neale Dawson

Duties

Assistant General Secretary (Schools)

The Assistant General Secretary (Schools) is expected to be directly involved in the performance of the duties allocated to his/her unit.

On behalf of the General Secretary, to exercise the General Secretary’s powers in relation to the following:

a) Organisation of all campaigns in schools and school services.
b) Campaigns for the recruitment of members in schools and school services.
c) Assist Associations in implementing campaigns as necessary.
d) Delegate the coordination and organisation of specific campaigns and other tasks to specific Organisers.
e) Liaise with other groups regarding campaign issues.
f) To be responsible for the dissemination of information on schools and school services campaigns to all Officers and members.
g) To prepare campaign material in conjunction with other Officers.
h) Be responsible for planning, leading and work organisation of all Officers and staff within his/her span of responsibility.
i) Assist Organisers in handling disputes including attendances at consultation sessions, when necessary.
j) To coordinate the Federation’s role in meetings of the Management Committee with the Department of Education and Communities.
k) To ensure that members in specialist areas are allocated to and adequately serviced by Organisers.
l) To assist the General Secretary and appropriate administrative staff in ensuring proper operation and maintenance of the Federation car fleet.
m) The Assistant General Secretary (Schools) salary and rate of pay is set at deputy principal secondary rate, plus relevant allowances.

Officers and staff responsible to the Assistant General Secretary (Schools):

City Organisers (9)
Country Organisers (12)
Aboriginal Education Coordinator (1)
Multicultural Officer/Organiser (1)

All clerical support staff allocated to support these Officers.

Assistant General Secretary (Communications and Administration)

The Assistant General Secretary (Communications and Administration) is to be directly involved in the performance of the duties allocated to his/her unit.

On behalf of the General Secretary, to exercise the General Secretary’s powers in relation to:

a) The administration of the Federation including Federation records, printing and distribution of Federation material, and general staff liaison.
b) Be responsible for planning, leading, assisting and organising the work of Officers and staff within his/her sphere of responsibility.
c) To coordinate the organisation of Annual Conference, Council and Executive, special conferences, meetings and seminars in conjunction with other appropriate Officers.
d) The implementation of Annual Conference, Executive and Council decisions.
e) The supervision of membership records and general records system.
f) To have overall responsibility for conduct of all Federation ballots, except Administrative Officer elections.
g) To be responsible for ensuring that Federation Committees and Special Interest Groups have the administrative assistance to function effectively.
h) To oversee the administrative work associated with Officer leave, work rosters, and other conditions of employment.
i) Ensuring that priorities as set down by the Senior Officers, Executive, Council and Conference are carried out in the areas covered by the Officers listed below.
j) To act as a Secretary of the Rules and Structures Committee.
k) To consult with the appropriate Officers and staff on the introduction and operation of technology in the Federation including information systems.
l) The operations of the communications room.
m) The organisation and implementation of training for Officers and staff in consultation with the appropriate Officers and staff.
n) To monitor Federation representation on external committees, arranging elections for these committees when necessary, and filling vacancies as they occur.
o) To coordinate the Teachers Federation’s communication strategy with particular emphasis on the website.
p) The Assistant General Secretary (Communications and Administration) salary and rate of pay is set at deputy principal secondary rate, plus relevant allowances.

Officers and staff responsible to the Assistant General Secretary (Communications and Administration):

Editor and Publications Officer (1)
Trade Union Training Officer (1)
Membership and Training Officer (1)
Welfare Officers (5)
Administration Officer (Media and Communications) (1)

All clerical support staff allocated to support these Officers and clerical staff directly supporting the Senior Officers.

Duties common to all Administrative Officers

As Administrative Officers are elected by Council and responsible to the General Secretary for the implementation of the decisions of Conference, Council and Executive, all Officers are required to:

a) Attend Annual Conference, Council and Officers’ meetings whenever not prevented by the carrying out of other duties. To attend Executive when possible to provide reports and advice to the Executive.
b) Participate in campaigns.
c) Maintain close relationships with the membership and assist them with their problems. This will include participation in rosters as negotiated, including phone duties, where Officers may be required to participate at least four hours per fortnight. Welfare Officers are exempt from the phone duty roster.
d) Recruit new members as a continuous part of their work.
e) Address school, college and Association meetings when required by the General Secretary.
f) Irrespective of the elected area of responsibility, the General Secretary may require an Officer to service any other area as the need arises.
g) In addition, Officers generally will be assigned to assist the activities of a Committee or Special Interest Group within the Federation by attending its meetings and providing liaison between the Committee/SIG and the Federation office.
h) To address the demands of the priority campaigns of the Federation all Officers may, from time to time, be required by the General Secretary to work outside the duties specified in the duty statement for the position held. For a specified period of time, this may involve performing duties outlined in the duty statements of other Officer positions.